Frequently Asked Questions
If you have any questions about this web site, or Hatfield
Elementary, please email the webmaster by clicking on the
icon below. Questions may take up to one week to be answered.
Questions may be posted on this site so others can reference the questions. Your name will NOT show up with the questions. By submitting the questions to the webmaster, you are agreeing to have your questions exposed on this site.

Campus Frequently Asked Questions

1. How do I register my child for school?

All new students are asked to register at the school they will be attending. To speed the registration process, go to forms. You may complete these forms and bring them with you to registration; otherwise, you will be asked to complete the forms upon enrolling. These forms ask for demographic information such as the following:
An accurate home address and telephone number (if a post office box is used for mail, an accurate street address must be provided as well)
The work telephone numbers for both parents (if applicable)
The students Social Security number and place of birth
The name and phone number of a person, other than a parent, to notify in case of an emergency

In addition, the following information is required of all students enrolling in Northwest ISD schools:
Birth certificate
A copy of the childs records from the school the child most recently attended (typically transferred by the school)
Last report card (if available)
Immunization records
Proof of residency (Deed of Sale, tax statement, rental agreement, utility bill, etc.)
Parent/guardians driver license to be examined by the school upon registering

2. How does a parent arrange a conference with a teacher?

Parents are encouraged to have conferences with teachers. You may call the campus at (817) 215-0350 and leave a message for the teacher, and they will return your call to arrange the conference.

3. How does a parent report an absence?

Parents are asked to notify the school before 9 a.m. Students will be counted absent after 9:30 a.m. Students may be excused for temporary absences due to personal sickness, sickness or death in your family, quarantine, or weather and road conditions making travel dangerous.

A note written and signed by one a parent explaining the reason for the absence is required when students return to school (or within three days). Appointments for students should be scheduled before or after school, if possible. If a student is absent for a part of the day for a medical appointment or therapy, they will not be marked absent if they meet the following conditions:

1. Presentation of a signed statement by the doctor or therapist verifying the appointment.

2. The reasonableness of excused time requested for the appointment. The reason for an absence must be stated in writing and signed by a parent.

Students will be excused from attending school in order to observe religious holy days if, before the absence, parents submit a written request for the absence. If traveling, students will also be excused for the day they must travel to and from the site where the holy day is observed. Excused days for travel will be limited to not more than one day for travel to and one day for travel from the site where the holy day is observed. Students will also be excused for the holy day(s). Students will be counted as if they attended school that day.

4. What are the immunization requirements for the district?

Parents, please note that students will NOT be admitted to any NISD PreK-12 grade campus in August 2008 if their immunizations are not in compliance with the Texas Department of Health guidelines. Noncompliant students will not be given class assignments or schedules.

According to the Attorney General (4-15-04), Texas Administrative Code, Section 97.71, law requires that students be fully immunized against specific diseases. Please refer to the required immunization schedule to ensure that your child is fully immunized.

Below are the requirements:


4 doses DPT

3 doses Polio

1 dose MMR received on or after the 1st birthday

3 doses Hib prior to 15 months of age
or 1 dose Hib after 15 months of age

3 doses of Hepatitis B

2 doses of Hepatitis A

3 doses of Pneumococcal vaccine
or 2 doses if both are given after first birthday
or 1 dose for a healthy child given after the age of 2

1 dose Varicella (if child has not had chicken pox)

Grades K-8

5 doses DPT with one dose on or after the 4th birthday
or 4 doses when one dose is given after the 4th birthday
or 3 doses if student is greater than 7 years of age
and one dose is on or after the 4th birthday
*TD booster due every 10 years

4 doses Polio or 3 doses when one dose is given after the 4th birthday

2 doses MMR received on or after the 1st birthday

3 doses of Hepatitis B

1 dose Varicella (if child has not had chickenpox)*
*2 doses required if 1st dose given on or after age 13

Grades 9-12

3 doses DPT with one dose on or after 4th birthday

9th grade TD booster due (if not received within the past six years)

4 doses Polio or 3 doses when one dose is given after the 4th birthday

2 doses MMR received on or after the 1st birthday

3 doses of Hepatitis B

2 doses Varicella (if child has not had chicken pox)*
*2 doses required if 1st dose given on or after age 13

5. How can I pay for my childs lunches?

Students can pay for their meals by using cash or by deducting it from their food service account. To deposit funds into a childs account, send cash or a check made out to Northwest ISD. (If a check is returned for insufficient funds, an insufficient check fee of $25 will be charged and no further checks will be accepted until full payment has been made.)

For an instant deposit, you may also use the districts Internet program, ExpressPay Café, to directly deposit funds into your childs account from your credit card. To access ExpressPay Café click here.

Childrens meal activities may also be tracked via the ExpressPay Café site. All funds remaining in your childs food service account will carry over to the next school year unless a refund is requested. Requests for refunds or requests to place restrictions on your childs account can be sent via email tofoodservice@nisdtx.org

The National School Lunch and Breakfast Program at Northwest ISD is planned and managed by ARAMARK Food Services.

In compliance with the National School Lunch Program, applications for free and reduced-priced meals are available in the front office of each school. Please follow the application directions carefully so your application can be processed quickly. If you have more than one child attending NISD schools, combine their names on one application.

If you received free/reduced-priced meals last year, your children will continue to receive meal benefits the first 30 days of school. During that time, a new application must be completed for free/reduced meals to continue.

6. How do I find out about school closings?

Weather conditions and other unforeseen conditions may occur that will make it necessary for the Northwest ISD to close. Parents and students are advised to listen to the radio or television for a current news report. No announcements will be made when schools are to remain open. Information regarding school closings will be posted as soon as possible and will be communicated through the following venues:

NISD News Email Alert

NISD Web Site
Hatfield Web Site

KDFW TV Channel 4

KXAS TX Channel 5

WFAA TV Channel 8

KTVT TV Channel 11

WBAP Radio 820 AM

KERA Radio 90.1 FM

KPLX/KLIF Radio 99.5 FM/570 AM

KRLD Radio 1080 AM

KVIL Radio 103.7 FM

7. What are the procedures for car riders?

Car Drop-Off / Pick-Up

The car drop-off and pick-up is the circle drive in front of the school. Car drop-off and pick-up times can be very congested. We ask that you please pull forward as far as possible, toward the end of the walkway, when dropping off or picking up your child. For safety reasons, students are permitted to get in or out of cars only in the walkway area. We also ask that you do not stop in the crosswalk area in front of the walkway. To make this process work smoothly and minimize the congestion, we will have staff assigned to assist car riders in the mornings and afternoons. Please help us in making this procedure smooth and safe.
Please also have the color coded card in your windshild, visable to the staff who are putting your child in your car.  This card is given to parents/guardians at the beginning of each school year, and can also be picked up anytime during the year in the office.  This card must be school issued.  If you do not have a card, no problem.  Please park, come into the office, show your ID, and we will check records to release your child to you.  At W. R. Hatfield, safety comes first!

Change in Transportation

A written note must be sent to your childs homeroom teacher in order for us to change your childs usual afternoon transportation. Thank you for helping us keep your child safe.

8. Are tutorials available on campus?

Academic tutoring is available for all students. Your childs homeroom teacher will contact you if tutorials become necessary for your child.

9. What are the school hours?

School begins at 7:45 a.m. and ends at 2:45 p.m. School doors open at 7:15 a.m. Please do not leave your children at school before 7:15 a.m. as no one is available to supervise them. Students will be counted tardy if they arrive after the bell rings at 7:45 a.m. The school office is open from 7:30 a.m. to 3:30 p.m. each school day.

10. How do I obtain information about the bus schedule and pickups?

You can go to our districts transportation website for routes and other information about the transportation department for Northwest ISD.

11. What is Pinnacle?

The Pinnacle Internet Viewer provides parents/guardians at Northwest ISD with the opportunity to go on-line to access information about your childs attendance record and academic performance for students. It will also allow you to subscribe to an email notification system that will automatically send an email to you with updates about your childs progress. The Pinnacle Internet Viewer will provide timely information for you to use as you work with your child. Activating your childs account will require you to provide and to complete information at the school.

12. Where can I find a school calendar?

To view a PDF version of the 2011 - 2012 district calendar, click HERE.  For specific campus information, go to the campus website.
13. How do I join a parent organization?

Hatfield Elementary is supported by a PTA (Parent Teacher Association).

14. What is the campus/district dress code?

Go to the student handbook to obtain information about the districts dress code.  A link is on our home page under the Announcements.

15. Are visitors permitted in the schools?

Parents and other members of the public are invited and welcomed to our schools. In order to protect the security of our students, staff, and the learning environment at school, visitors are requested to conform to the following guidelines:

1 All visitors must first report to the school office, sign in, state the reason for being on campus, and obtain approval from the principal or designee.

2. All visitors must wear a visitor name badge provided by the school office.

3. If the parent has a conference with a teacher, they should report to the office prior to the conference.

4. Since students are very busy during the school day, out-of-town friends or relatives may visit you at school only during your lunch period, if space is available and arrangements are made ahead of time.

5. Upon departure, all visitors must sign out in the office.

16. How can I receive school news via e-mail?

Northwest News provides breaking and up-to-date information about the district, including closings. You can sign up to receive Northwest News by going here and fill out the appropriate information.

17. How can I view the districts Student Code of Conduct?

You may view the Student Handbook in a PDF format.